University of New Mexico

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Admin Assistant 3 - req# 6921

at University of New Mexico

Posted: 10/19/2018
Job Reference #: 6921
Keywords: office

Job Description

Admin Assistant 3

Requisition IDreq6921
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

New Mexico PBS at the University of New Mexico is seeking a motivated, dynamic, detail-oriented individual to join our team as an Administrative Assistant 3. The idea candidate will have exceptional organizational and communication skills (both written and verbal) with a strong customer service approach. This position oversees the front desk operations and supervises up to 3 student employees, so punctuality and reliability are critical to this position (M-F 8-5).

Responsibilities of the position include:

1. Provide administrative support for KNME-TV. Answer the main phone line, greet and assist visitors, maintain the office conference room (and calendar), supervise student employees, and assist other department staff with administrative activities that may include scheduling assistance, meeting preparation, etc.

2. Serve as the primary p-card holder, responsible for purchasing supplies and coordinating travel for departmental staff. Maintain departmental parking permit purchases, dept. fuel card and other requirements as needed.

3. Provide support for departmental events including contracting with vendors, managing registration lists, and other administrative items.

4. Serve as the primary timekeeper for the department entering time per University policy and guidelines and maintains records accordingly

5. Serve as the primary processor for cash receipts in accordance with University policies and procedures.

6. Assist Sr. Fiscal Services Tech with maintaining, monitoring and reporting department inventory per University policy and guidelines.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Experience with or the ability to quickly learn university financial systems and procurement practices to include but not be limited to: P-cards, purchasing, special exceptions, Chrome River, LoboMart, time
sheets, and travel reimbursement processes.

  • Proficiency with MS Office Suite
  • Experience scheduling and coordinating meetings
  • Experience with inventory tracking
  • Experience handling cash receipts
  • Excellent interpersonal, teamwork & problem solving skills.

Additional Requirements
CampusMain - Albuquerque, NM
DepartmentKNME Operations (247A)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
Pay$11.25-$16.88 hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date10/29/2018
Application InstructionsPlease attach resume, cover letter, and at least 3 professional references which were former supervisors.Please address the preferred qualifications explicitly in the cover letter in order to be considered for this position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.


Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!