University of New Mexico

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Admin Assistant 3

at University of New Mexico

Posted: 10/13/2017
Job Reference #: 2582
Keywords: data entry, office

Job Description

Admin Assistant 3

Requisition IDreq2582
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

The Early Childhood Home and Family Services (ECHFS) division of the CDD is seeking an Admin Assistant 3 to provide administrative support to the Early Childhood Evaluation Program (ECEP) within the Clinical Evaluation Services Unit. The Admin Assistant 3 will function as part of a team to support clinic operations, schedule in PowerChart, and contact families, early intervention providers, and referral sources to assist with the intake process. The primary duties of the Admin Assistant 3 are to field calls from families, Early Intervention, and medical providers and to assist clinical staff with acquiring needed clinical information such as requesting records before and after evaluation. The Admin Assistant 3 will greet client families as well as assist with clinic compliance related duties and other clinic administrative coordination duties. The individual will perform data entry and run queries for internal reporting purposes.

Other administrative responsibilities: purchase supplies and materials with a university purchasing card, complete travel reimbursement as well as other financial activities, record meeting minutes, make room/van reservations, general office and storage organization, and maintain resource files and training materials. May assist outreach team with travel and lodging reservations.

The selected individual will demonstrate the following experience and skills:

* Excellent interpersonal skills as demonstrated through the interview process

* Ability to work effectively with a team of administrative and clinical staff;

* Familiarity with diverse communities including those of individuals with developmental disabilities, communities in need, and families with special needs children;

* Ability to work with a diverse group of clinical and managerial staff;

* Advanced coordination and organizational skills; and

* Ability to be flexible while staying professional and positive in a changing environment.


See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

**Be sure to address these preferred qualifications in your cover letter**

Experience with the following:

  • Providing administrative support in a direct service environment
  • Direct phone contact with patients or clients
  • Data entry
  • Database and records management
  • Performing routine analysis
  • Running queries for recurring internal reporting
  • Working as part of a team with diverse ethnic groups and people with disabilities

Knowledge and/or experience with HIPAA, PHI, and confidentiality regulations

Bilingual in English and Spanish

Some college course work


Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Center for Development (997H)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2018
StatusNon-Exempt
PayHourly: $11.25 - $16.88
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date9/20/2017
Application InstructionsTo be considered for this position: Complete the official application; be sure to include all prior work experience. Attach your Current Resume; listing three former or current Supervisor References.Attach your Cover Letter that addresses our Preferred Qualifications. Writing and editing skills will be noted when reviewing your application materials.Incomplete Applications may not be considered.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!