Job: Admin Assistant 3 (0803399)

Position Summary: The University of New Mexico Health Sciences Center is seeking a highly motivated individual to join our dynamic Central Administration team as the Administrative Assistant to the HSC Vice-President for Translational Research and Sr. Associate Dean for the SOM. The position is responsible for coordinating all the activities of the Vice-President for Translational Research. Duties for this position include agenda preparation, scheduling meetings, making travel arrangements, creating correspondence, dictation, meeting set-up, recording and transcribing meeting minutes, preparation of materials, tracking documents, assuring attendance for meetings and other administrative duties as outlined in the job description.

This is a full-time, benefits eligible position.

Minimum Qualifications: High school diploma or GED; at least 5 years of experience that is directly related to the duties and responsibilities specified.

Preferred Qualifications:

Experience in/with:

Taking, transcribing and editing recorded or written meeting minutes utilizing the computer.

Utilizing Novell GroupWise, Outlook, or other similar calendaring/scheduling collaboration to schedule, cancel and change meetings for multiple attendees.

Banner finance, specifically preparing reports/running Hyperion reports.

Monitoring, reconciling and assisting with fiscal administration including travel and purchasing.

Proficiency in:

Utilizing medical terminology.

Multi-tasking in a deadline driven environment.

Using Microsoft Office Suite including Word, Access, PowerPoint, and Excel.