Job: Admin Assistant 3 (0803612)

Position Summary
The Office of Education in the Department of Internal Medicine is seeking a highly motivated, independent, extremely organized person who is able to join our team in providing excellent communication, customer service, and organizational skills to the residency program. This individual will be responsible for assisting the graduate program director and coordinators in the day-to-day operations of the office, which may include: maintaining and scheduling appointments; greeting and providing customer service for resident physicians and faculty; overseeing scheduling and preparation for weekly educational conferences in various locations on campus; collecting, preparing and organizing confidential information such as credentialing documents and evaluations; completing all accounting paperwork and purchasing card logs; maintaining and ordering supplies; mail and fax distribution; and other duties as needed.

This is a full-time, benefits eligible position.

The University of New Mexico (UNM) provides a diversified package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. For a more complete explanation of the benefits, Click here.

Minimum Qualifications
High school diploma or GED; at least 5 years of experience that is directly related to the duties and responsibilities specified.


Preferred Qualifications
Proficient with:

The use of PC's, Microsoft Office Package, the Internet and e-mail

Scheduling frequent educational conferences, including audiovisual setup and provision of catering

Working well within a team environment and with diverse personalities

Experience with:

Providing high-quality customer service in a graduate education or corporate environment

Preparing accounting documents in accordance with UNM policies and procedures and Banner system or similar financial system

Working with sensitive information and ability to maintain confidentiality

Controlling and organizing multiple projects/tasks which require follow-up, all in a busy team environment

Scheduling appointments, maintaining calendars, transcription and e-mail in GroupWise or similar system